Payroll/HR

Payroll Control

This option lets you determine what kind of payroll information is kept, how it is categorized, how it appears on forms required by the government and on paychecks, and how it is posted. All payroll information tracked by Dynamics NAV Financials is kept using a payroll control, whether it is hours worked, pay earned, taxes withheld, employer-paid payroll taxes, weeks worked, vacation earned or taken, or net pay. This granule provides you with advance planning and data entry, and a built-in history of changes by tagging frequently changed data with effective dates.

Payroll Journal

This journal lets you make a variety of payroll entries, such as manual paychecks, manual adjustments, and computer-printed paychecks. You can calculate paychecks automatically, make adjustments to calculated paychecks, and then print them. You can post your payroll entries and print a posting report while posting.

Time Journal

The Time Journal lets you enter hours and earnings for employees who are split based on job, department or project. The journal can then post these entries to the job ledger - as often as you like - and to the Payroll Journal. You can also set up separate time journals so employees can enter their hours, letting them see only their personal journal.

Accrual Journal

This journal lets you calculate employer liabilities based on accumulated paid time off (PTO) hours, and posts these values to the general ledger, reversing this entry automatically the next day. You can also make payroll-related manual adjustments to your general ledger.

Other features let you post employer liabilities to accounts payable, update jobs, departments, and projects with the labor burden, recalculate taxes to adjust for rate changes, account for rate changes, or limit how much certain balances can carry forward from one year to the next. Also included are reports for internal reporting.

Since detailed ledgers of all the elements of a paycheck are maintained, producing periodic reports can be done at any time without having to perform closing processes. Through the Documents option, you can print forms and documents, such as W2s and 941s.

Multi-State Payroll

Multi-State Payroll functionality makes it possible to set up multiple states without having to create numerous duplicate payroll controls. You can also enter employee earnings information without having to remember which of the many earnings controls corresponding to each state.

You can set up employee live-in and work-in states, for automatic handling of the situation where these are different. Set up automatic split for work-in states, where this is possible. There is also the same functionality for both Localities and for Work Types, as well as for States. This will allow easier calculations for Workers Compensation.

Payroll Calculations

Payroll Calculations lets you do automatic pay calculations, including salary & hourly and vacations & sick time. It will also perform automatic deductions and contributions, including taxes & withholding, insurance, 401K and Section 125, garnishments and loans.

Direct Deposit

The overall goal for the direct deposit functionality is to allow the user to create a payroll run where a portion or all of the transactions that are recorded are electronic in nature. In other words, rather than creating entries in the payroll journal for only checks, the user can choose to create entries for direct deposit as well. It is also possible to create split payments. In other words, an employee can be paid a portion as direct deposit and a portion as a check.

When the checks are printed from the journal, a check will be printed with the pay distribution displayed on the stub. This indicated how much of the check is being paid by direct deposit and how much is paid by check. The check payment amount printed on the check body will only include the amount to be paid by check. If the entire payment is made by direct deposit, the check body is marked as VOID.

From the payroll journal, a file is created by exporting the electronic transactions. This file is in the standard ACH format as defined by the 1997 ACH Rules book. This file can then be transmitted to the bank by using the communications software provided to the customer by the bank.